IASP Event Policies
All attendees to IASP sponsored/organized events are required to accept the following policies:
IASP is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using the Site, you can be assured that IASP will use the information in accordance with this privacy statement.
IASP may modify this Policy from time to time, effective immediately upon posting to the Site or such other period as required by applicable law. Your continued access or use of the Site constitutes your acceptance of the provisions of the then-current Policy. The current Policy applies to all information gathered or obtained about you at any time.
Data Privacy: Information You Provide IASP
You can use some of IASP’s services without giving IASP your personal data. Much of the information on the IASP website is available to visitors who are not IASP members. You can enter only the minimum amount of information (name and contact information) to your IASP profile, and you can edit your profile at any time. For IASP members, additional information is required (details below in the Membership section). Some personal information is necessary so that IASP can supply you with services you have purchased or requested, and can authenticate you so that we know it is you and not someone else. You may manage your IASP subscriptions and you may opt-out of receiving certain communications at any time.
To ensure that users are provided with accurate information about their accounts and that content is geared to the interests of that user, we may ask for personal information when a user registers for, logs on to, or visits our websites or other online services, or participates in activities on our websites.We may request users’ personal information when they do one or more of the following:
- Log on to one of our websites or online services;
- Place an order on one of our websites for products or services such as, but not limited to, registration for events;
- Register to create an account on any of our websites;
- Send us an email or otherwise contact us using the online tools that we have provided on any of our websites, including for example, “Contact Us” features;
- Submit customer ratings or reviews, testimonials, product ideas, or ideas for an education experience;
- Sign up for one of our newsletters or request information, marketing materials, or other communications;
- Participate in any social or community areas, including, for example, blogs and forums;
- Enter any of our promotions;
- Log into or download a conference app.
As noted above, our websites and online services also collect some usage information automatically. Please see below for more information.
When you become an IASP member, we collect information about you, including (but not limited to) your name, email address, mailing address, phone number, designation, place of work, primary professional focus, primary basic research area, and primary medical specialty area (if applicable). We may also require proof of status from an individual’s university. Members may edit their profile at any time to change, add, or make private personal information.
We process your personal information for membership services; to deliver member benefits to you; and to inform you of IASP-related events, content, and other benefits or opportunities associated with your IASP membership. IASP may also use this information to help the organization understand its members’ needs and interests in order to provide relevant products and services.
When you apply for a grant, we will collect, process, and store some personal data that relate to and identify you. This information may include, but is not limited to, name, mailing address, email address, job title, employer, education institution and degrees, professional training and/or certifications, funding sources and amounts, professional specialty, current work projects, project collaborators, professional independence, birth country, current country, letters of recommendation, past awards or honors, membership status, membership levels, a curriculum vitae, and any other information collected on an application to the extent necessary to process and review your application and manage any grant, award, fellowship, camp, or school that we offer. We use this information to monitor historical and current trends in funding, countries of successful and applying applicants, numbers of applicants, and diversity among applicants. We also use the data to notify applicants if they did or did not receive any of those awards grants, fellowships, or camp/school acceptances. Recipients will receive additional communications related to acceptance, announcements, or registration to process and publicize that funding.
IASP offers publications for its members and the general public. IASP may provide a link to another organization’s website (for example, databases) that may contain useful and relevant content. To access this content, you will leave the IASP website. IASP is not responsible or liable for content provided by these third-party websites or personal information they may collect from you.
You may subscribe to some IASP publications without becoming a member. For example, you may sign up to receive the IASP’s PAIN Research Forum e-newsletter or communications related to the consumer website, RELIEF. You may subscribe to providing us with at least your first name and last name, an email address, and the country in which you live. IASP does not share this information with any third party other than to provide you with e-newsletters and other communications from IASP that it believes may be of interest.
You may manage your IASP subscriptions by subscribing or unsubscribing at any time. Please note that if you have set your browser to block cookies, your ability to unsubscribe may be impacted. If you have any difficulties managing your email or other communication preferences, please contact us at IASPDesk@iasp-pain.org.
Workshops, Events, Meetings, Online Courses, and Conferences
IASP sponsors events including in-person conferences, workshops, education courses, webinars, and meetings (collectively “events”). If you register for one of our events and you are a member, IASP uses the information in your member account to provide you with information and services associated with the event. If you are not a member and you register for one of our events, we will collect your name and contact information and use it to provide you with information and services associated with the event.
IASP also collects information from presenters and lecturers at its events, including name, employer, title, specialty, contact information, and a photograph. IASP may also collect voluntarily-provided evaluation information provided by event attendees. In addition, IASP may make and store a recording of the event in certain instances.
IASP may keep a record of an individual’s participation in IASP events as an attendee or presenter, which may be used to provide membership services (such as, for example, to tell you about other events and publications). It may also be used to help IASP understand its members’ needs and interests to better tailor our products and services to meet those needs.
If you want to have your information included in an attendee list or to receive information from sponsors, co-sponsors and/or exhibitors, you can express your preferences when you register for events, sign up at any of the sponsor/co-sponsor/exhibitors’ booths/tables at the event, or contact the IASP directly at IASPDesk@iasp-pain.org. By allowing exhibitors and sponsors to scan your badge, you consent to the sharing of your contact information (name, company, title, and email address) with them. If you do not wish for an exhibitor or sponsor to receive this information, do not permit them to scan your badge. To withdraw your consent, you should contact the exhibitor or sponsor.
If you attend a voluntary Symposium sponsored by a third party, your badge may be scanned using RFID as you enter the room and that information will be shared with the organizer of the Symposium. Notice of this scanning and sharing will be given at the entrance to the room. If you do not wish to provide consent for this sharing, do not attend the voluntary Symposium.
If an event is sponsored in whole or in part by an entity other than IASP, IASP may provide an attendee list to sponsors, co-sponsors and exhibitors. IASP may also allow sponsors, co-sponsors, and/or exhibitors to send you material by mail/e-mail once per sponsored event, in which case the IASP will share your mailing address directly with the sponsor/exhibitor. If you wish to have your information included in an attendee list or to receive information from sponsors, co-sponsors, and/or exhibitors, you can express your preferences when you register for events or you may contact IASP at IASPDesk@iasp-pain.org.
Payment Card Information
You may choose to purchase goods or services from IASP using a payment card. Typically, payment card information is provided directly by you, via the IASP website, into the PCI/DSS-compliant payment processing service to which the IASP subscribes, and IASP does not, itself, process or store the card information.What information you provide IASP:
IASP receives and stores any information you enter on the website, including, but not limited to, the following:
- Name and job title
- Contact address, including phone numbers and email addresses
- Demographic information such as gender, specialty, occupation type, and interests
- Other information relevant to membership, events, and communication preferences
IASP will also obtain credit card information for payments related to membership and events. Our online payment processes are PCI-Compliant to ensure further data security and safety.
Automated Collection (Cookies) Policy
Information from the cookies is used to gauge page popularity, analyze traffic patterns on our site, and guide development of other improvements to our site. IASP does not require that you accept cookies. However, some functionality on our website, our product or service check-out process, and products and services may be disabled if you decline to accept cookies. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it.
You may also change your cookie settings through preference options for our products and/or services, where applicable.
IASP uses analytics data and the DoubleClick cookie to serve ads based on a user's prior visits to our website. Site visitors may opt out of the DoubleClick cookie by visiting the Google advertising opt-out page or they may opt out of Google Analytics by visiting the Google Analytics opt-out page.
Google has additional information available about their Remarketing Privacy Guidelines, Policies, and Restrictions.
IASP requires that, when applicable, third parties engaged by IASP for tracking and remarketing IASP data follow European Union General Data Protection Regulation (GDPR) policies and guidelines to ensure continued privacy. IASP will not sell, rent, or otherwise disclose that information to third parties unless such disclosure is necessary for the purposes set forth in this Policy, by law or a policy or notice contained or associated with a specific IASP product or service.
How Does IASP Use Information?
IASP uses the information you provide and IASP collects in order to:
- Administer, maintain, and improve the website and its operation;
- Verify your identity and respond to your requests for information;
- Comply with applicable laws, statutes, and regulations;
- Process and review your applications for grants, awards, fellowships, and pain camps/schools;
- Provide transactional information related to your membership benefits;
- Execute any sales of products, event registrations, and services you purchase;
- Inform you of relevant IASP-related opportunities (not third-party) such as professional development events;
- Enforce the Terms and our rights and the rights of others; and
- As specifically provided in this Policy and as you may otherwise agree.
IASP collects and processes individual personal data for the legitimate interests of IASP, including the proper administration of this website, customer service, and promotion of IASP offerings.
Your personal information, however provided to us, will be used for the purposes specified in this notice. In particular, we may use your personal information for the following:
- To allow you to attend our training courses and workshops (whether in person or online), as well as to verify that you are eligible to attend;
- To otherwise assist with your career development;
- To allow you to register as an IASP member and modify your membership details;
- To administer your IASP membership;
- To provide you with IASP articles and publications (where required by applicable law, only where you have provided your consent for us to do so);
- To provide you with other services, products, or information you have requested;
- To provide further information about our work, services, activities, or products, either where you have expressed an interest or where we think the information may interest you (where required by applicable law, only where you have provided your consent to receive such information);
- To allow your organization to sponsor our events, programs, or services;
- To allow you to attend/participate in our events such as the International Congress on Neuropathic Pain;
- To allow you to participate in membership specialty groups such as Special Interest Groups (SIGs);
- To provide you with customer service or technical assistance;
- To provide our advocacy services to ensure that your views are adequately and appropriately represented (this is aggregate, not via the use of your personal name);
- For PR/publicity purposes (where required by applicable law, only where you have given us your consent to do so);
- To process your payments (for training, events, and other IASP initiatives/services);
- To answer your questions/requests and communication with you in general;
- To connect you with other IASP members, especially as related to your volunteerism for IASP such as in working groups, Council, task forces, advisory groups and committees;
- To manage relationships with our sponsors and partners;
- To analyze and improve our work, services, activities, products, or information (including our website), to tailor content according to your interests or preferences, or for our internal records;
- To provide any continuing education credits or other certification or education credits for which you have paid;
- To report on the impact and effectiveness of our work;<
- To run/administer our website, keep it safe and secure, and ensure that content is presented in the most effective manner for you and your accessing device;
- To audit and/or administer our accounts;
- To satisfy legal obligations that are binding on us – for example, in relation to regulatory, government, and/or law enforcement bodies with whom we may work (e.g., requirements relating to the payment of taxes or anti-money laundering);
- For the prevention of fraud of misuse of services; and/or
- For the establishment, defense, and/or enforcement of legal claims.
Under certain laws, we are required to rely on one or more lawful grounds to collect and use the types of personal information that we have outlined above.
Where this requirement applies to us, we consider the grounds listed below to be relevant:
- Where you have provided your consent for us to use your personal information in a certain way (for example, we may ask for your consent to use your personal information to send you a publication or to allow you to register for other subscriptions);
- Where necessary so that we can comply with a legal obligation to which we are subject (for example, where we are obliged to share your personal information with regulatory bodies that govern our work and services);
- Where necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering a contract (for example, to provide you with training or other services for which you have paid);
- Where it is in your/someone else’s vital interests (for example, in case of medical emergency suffered by an attendee at one of our events);
- Where there is a legitimate interest in us doing so.
The GDPR allows us to collect and process your personal information if it is reasonably necessary to achieve our or others’ legitimate interests as long as that processing is fair, balanced, and does not unduly impact your rights.
In broad terms, our “legitimate interests” means the interest of running IASP, representing the study of pain management, and setting and maintaining professional standards.
When we process your personal information to achieve such legitimate interests, we consider and balance any potential impact on you (both positive and negative) and your rights under data protection laws. We will not use your personal information for activities where our interests are overridden by the impact on you; for example, where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to by law).
Use of our online services
We may make available certain interactive services through our website such as our membership directory and community forums. You will be able to post personal information to the directory and such forums.
Please be aware that any information, including personal information that you post to the directory and in conference apps or general or specialty forums, may become public information and may be available to other IASP members. In addition, your name may be available in association with any posting you make, and information regarding your forum activities may be available for other members to view.
Please exercise caution and discretion when posting information, including personal information, in the directory, app, or forum. In particular, please do not post personal information about other individuals unless you are confident that they would not object to their personal information being used in this way.
Communications for marketing/promotional purposes
We may use your contact details to provide you with information about our work, events, services, initiatives, and/or products that we consider of likely interest to you (for example, about courses or events you previously attended, actions the IASP has taken on behalf of its members, or career development services).
Certain laws that apply to the IASP (for example, the GDPR in EU Member States) may require us to obtain your consent to provide you with this information via certain channels (for example, email, SMS, or telephone). Where such requirements apply to us, we will not send you such information without your prior consent.
Where you have provided us with your consent previously but do not wish to be contacted by us about our products and/or services in the future, please let us know by email at IASPDesk@iasp-pain.org. You can opt out of receiving emails from the IASP at any time by clicking the “unsubscribe” link at the bottom of our emails.
Children’s personal information
Our products and services are intended for use by those over the age of 18; therefore, we do not intend to process children’s personal information. If you believe we are processing children’s personal information (those under 18 years), please contact us, so we can delete it.
How long do we keep your personal information?
In some jurisdictions, there are limits on how long we may retain your personal information. Where these limits apply, in general, unless still required in connection with purpose(s) for which it was collected and/or processed, we remove your personal information from our records 5 years after the date it was collected. However, if before the date
- your personal information is no longer required in connection with such purpose(s),
- we are no longer lawfully entitled to process it, or
- you validly exercise your right of erasure (please see below), we will remove it from our records at the relevant time.
If you request to receive no further contact form us, we will keep some basic information about you on our suppression list in order to comply with your request and avoid sending you unwanted communications in the future.
To Whom Does IASP Disclose Information?
Except where set out in this Policy, we do not sell or rent your personal information to third parties for marketing purposes. However, in general we may disclose your personal information to selected third parties in order to achieve the purposes set out in this Policy.
- IASP does not otherwise disclose or otherwise transfer your personal data to third-parties for their independent use unless:
- you consent or authorize it;
- it is necessary for the performance of the contact you have signed with us;
- it is in connection with IASP-hosted or IASP co-sponsored conferences as described above;
- the information is provided to comply with the law (for example, to comply with a search warrant, subpoena or court order, or for tax obligations), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others;
- the information is provided to our agents, vendors or service providers who perform functions on our behalf;
- the information is provided to address emergencies or acts of God;
- is necessary to address disputes or claims, or is provided to persons demonstrating legal authority to act on your behalf; and
- the information is provided through the IASP Member Directory. We may also gather aggregated data about our members and website visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers and/or other third parties for marketing or promotional purposes.
Please note that when we disclose or transfer your personal data to third parties to provide limited services on our behalf, such as publishing and/or sending newsletters, operating our meetings, fulfilling and shipping orders that users have placed and completing transactions requested by users, we provide those companies with the information that they need to provide us with the specific task they have been hired to do, we prohibit them from using that information for any other purpose, and we require them to abide by strict information privacy standards. For example, if you register to attend a cadaver workshop, we may share your registration information with third parties to enable them to assist with the workshop and comply with their compliance obligations associated with the cadaver workshop. Non-exhaustively, those parties may include the following:
- Suppliers and sub-contractors for the performance of any contract we enter into with them; for example, IT service providers such as software developers who assist us, website hosts, or cloud storage providers;
- Insurers and banks;
- Third parties that help us organize and administer our events;
- Exhibitors who attend and sponsors who sponsor our events;
- Other professional bodies as part of our advocacy servicers;
- Third parties that may assist us with educational credentialing or continuing education credit processing;
- Other members via our membership directory (please see above);
- Financial companies that process payments on our behalf;
- Professional service providers such as accountants and lawyers;
- Parties assisting us with research to monitor the impact/effectiveness of our work and services, including third-party tools we deploy, such as Google Analytics and Adwords;
- Third parties that provide technical platforms for the processing of grants, awards, fellowships, and school/camp applications and reviews;
- Our international partners who share our values and help us maintain our global reach;
- Regulatory authorities such as tax authorities; and/or
- News media outlets (we will always discuss this with you in advance and will not share your personal data with such outlets without your agreement).
In addition, we reserve the right to disclose your personal information to third parties in the following situations:
- In the event that we sell or buy any business or assets, in which case we will disclose your personal information to the (prospective) seller or buyer of such business or assets;
- If substantially all of our assets are acquired by a third party, personal information held by us may be one of the transferred assets;
- If we are under any legal or regulatory duty to do so; and/or;
- To protect the rights, property, or safety of IASP, its personnel, users, visitors, or others.
IASP makes member information available through the IASP Member Directory to other IASP members using the website. Members may choose whether to keep their personal data private by logging into their account and changing their preferences.
If you want to view your personal information and/or to delete or modify your personal information from our records, you may do so on your MyAccount page online or by one of the following ways:
- Send an email to IASPdesk@iasp-pain.org
- Call +1.202.856.7400
- By mail to the following address:
Correct/Update Personal Information
International Association for the Study of Pain (IASP®)
1510 H Street NW, Suite 600
Washington, DC 20005-1020 USA
Site of Processing of Personal Data
Personal data of individuals collected by IASP may be stored and processed in the United States,
Europe, or any other country in which IASP, its vendors, or partners maintain facilities. IASP may transfer personal data for processing across borders and from your country or jurisdiction to other countries or jurisdictions around the world.
IASP is committed to keeping your personal information safe and secure, and we have appropriate and proportionate security policies, as well as organizational and technical measures, in place to help protect your personal information. The website has reasonable security measures to protect against the loss, misuse, or alteration of information under IASP’s control. While IASP strives to protect your personal information, we cannot ensure and do not warrant the security of any information of data. Communication via the internet is not failsafe, and there is always a possibility that data may be lost or intercepted by unauthorized parties during transmission or after receipt. You agree that IASP shall have no liability whatsoever in connection with any lost or intercepted data or information.
Your personal information is only accessible by appropriately trained staff, volunteers (such as grant reviewers and working group chairs), and contractors. Data are stored on secure servers with features enacted to prevent unauthorized access.
International Data Transfers
Certain countries have rules relating to the transfer of personal information across borders and requiring us to ensure that personal information remains protected according to appropriate standards (for example, EU Member States under the GDPR).
As an international organization that encourages worldwide membership but is headquartered and administered in the United States, we will occasionally need to transfer your personal information overseas. This may also happen because we use global agencies and/or suppliers to process your personal information on our behalf.
Where required to do so, we will ensure that your personal information is given appropriate protection.
For example, for individuals based in the EU, personal information we collect from you will likely be transferred to and stored in a location outside the European Union such as in the United States. If you are an individual based in the EU, please note that some countries outside of the EU have a lower standard of protection for personal information, including lower security requirements and fewer rights for individuals. Where your personal information is transferred, stored and/or otherwise processed outside the EU in a country that does not offer an equivalent standard of protection to the EU, we will take all reasonable steps necessary to ensure that the recipient implements appropriate safeguards (such as by entering into standard contractual clauses) designed to protect your personal information and to ensure that your personal information is treated securely and in accordance with this notice. If you have any questions about the transfer of your personal information, please contact us using the details below.
Unfortunately, no transmission of your personal information over the internet can be guaranteed to be 100% secure; however, once we have received your personal information, we will use strict procedures and security features to try to prevent unauthorized access.
Exercising your rights
In general, please note that we will honor your requests to exercise your rights to the extent possible and required under applicable law. Certain of these rights may only be available to you if you are located within the EU when you access our website or you otherwise engage with us.
Where we rely on your consent to use your personal information, you have the right to withdraw that consent at any time. This includes the right to ask us to stop using your personal information for marketing purposes or to unsubscribe from our email list at any time. You also have the following rights:
- Right of access– you can write to us to ask for confirmation of what personal information we hold on you and to request a copy of that personal information. Provided we are satisfied that you are entitled to see the personal information requested and we have successfully confirmed your identity, we will provide you with your personal information subject to any exemptions that apply.
- Right of erasure– at your request we will delete your personal information from our records as far as we are required to do so. In many cases we shall use limited personal information to suppress further communications with you, rather than delete it entirely.
- Right of rectification– if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be updated. You can also ask us to check the personal information we hold about you if you are unsure whether it is accurate/up to date.
- Right to restrict processing– you have the right to ask for processing of your personal information to be restricted if there is disagreement about its accuracy or legitimate use.
Right to object– you have the right to object to processing where we are
- processing your personal information on the basis of the “legitimate interest” ground,
- using your personal information for direct marketing, or
- using your information for statistical purposes.
Right to data portability– to the extent required by the GDPR, where we are processing your personal information (that you have provided to us) either
- (i) by relying on your consent or
- because such processing is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into a contact, and in either case we are processing using automated means (i.e., with no human involvement), you may ask us to provide the personal information to you – or another service provider – in a machine-readable format.
Rights related to automated decision-making– you have the right not to be subject to a decision based solely on automated processing of your personal information that produces legal effects on you or similarly significantly affects you, unless such a decision
- is necessary to enter into/perform a contract between you and us/another organization,
- is authorized by EU or Member State law to which the IASP is subject (as long as that law offers you sufficient protection), or
- is based on your explicit consent.
We may ask you for additional information to confirm your identity for security purposes before disclosing personal information requested to you.
Please note that some of these rights only apply in limited circumstances. For more information, we suggest that you contact us using the details below.
For individuals based in the EU, please note that you may also have the right to lodge a complaint with your local data protection authority about how we use your personal information; a list of the data protection authorities in each Member State, including their contact details, can be found here: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm. For further information, please contact us using the details below.
- Changes to This Notice
We may update this notice from time to time. We will notify you of significant changes by contacting you directly when reasonably possible for us to do so and by placing an update notice on our website.
Links and Third Parties
We link our website directly to other sites. This noticedoes notcover external websites, andwe are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external websites you visit via links on our website.
Conditions of Use
Your access and use of the IASP website is subject to this Policy and Terms, including limitations on damages.
If you have questions about this Policy, the Terms, or the website or its content or have a complaint, please contact:
International Association for the Study of Pain (IASP®)
1510 H Street NW, Suite 600
Washington, DC 20005-1020 USA
As a condition of my participation in this meeting or event, I hereby waive any claim I may have against the International Association for the Study of Pain (IASP) and its officers, directors, employees, or agents, or against the presenters or speakers, for reliance on any information presented and release IASP from and against any and all liability for damage or injury that may arise from my participation or attendance at the program. I further understand and agree that all property rights in the material presented, including common law copyright, are expressly reserved to the presenter or speaker or to IASP. I acknowledge that participation in IASP events and activities brings some risk and I do hereby assume responsibility for my own well-being.
IASP intends to take photographs and video of this event for use in IASP news and promotional material, in print, electronic and other media, including the IASP website. By participating in this event, I grant IASP the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media become the property of IASP. Media may be displayed, distributed or used by IASP for any purpose.
Code of Conduct
IASP Events and meetings are designed to increase interaction, engagement, collaboration, connectivity and community, in a fun and safe learning environment.
We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Participants are expected to conduct themselves with integrity, courtesy, and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by IASP or not. All attendees, speakers, organizers, volunteers, partners, vendors and staff at any IASP event are required to observe the following Code of Conduct.
IASP is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.
Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at IASP Events.
Participants violating these rules may be asked to leave the conference at the sole discretion of IASP. Thank you for helping to make this a welcoming event for all.
Virtual Series Terms and Conditions
- Users agree that they are either Healthcare Professionals (HCPs) or Non-HCPs professionals (patient advocates, journalists, industry representatives, etc.) that are using the system for the purposes of updating knowledge on the subject area.
- Users agree that they are aware that some content provided in the platform may not be suitable for Non HCP attendees. Where possible indication may be given
- Users understand that information provided by the companies and organizations are not reviewed or approved by IASP and are the sole responsibility and ownership of those companies and organizations and IASP has no liability for such information.
The area of the platform and their use and sources are explained below:
- EDUCATION THEATER – Users can view the main scientific CME approved content here both live and on demand. This content has passed a Scientific Program Committee review and is considered peer reviewed content and has also been approved for CME credit.
- ALiVE THEATER – User can view content relating to the Lived Experience of Pain, organized by the Global Alliance of Pain Patient Advocates (GAPPA) and has been approved for CME credit.
- INDUSTRY SYMPOSIA – User can view supported company activity which occurs during live sessions in the Industry Symposium Theater (specific for industry content). Content and speaker selection has been developed completely under the control of the company. A notification to enter this space provides the user with an option to agree and proceed or return to main scientific areas of platform.
- POSTER ABSTRACTS – User can view a selection of submitted abstracts to the World Congress on Pain, August 2020 which was postponed but considered timely for presentation during this Virtual Series. Reviewing of posters earns CME credits
- NETWORKING LOUNGE – Users are informed that the networking lounge is an engagement tool that is provided to allow users of the platform to communicate on specific topics or simply engage with the platform community logged in to this series as a whole. Views shared in the lounge are not the views of IASP and users are obliged to use this lounge in a responsible and respectful manner and will be provided with those rules on entering the facility.
- Users are requested to use this platform in a professional, polite and cultural sensitive manner, to allow enjoyable and productive communication within scientific sessions as well and engagement chats.
- Users are informed that IASP works under the IFPMA industry code of conduct and recommends that companies adhere to IFPMA code of conduct despite company category of operation.
- IASP expects all companies to adhere to the IFPMA code of conduct and any additional conduct as maybe deemed supersedes the IFPMA based on their country of registration.
- In August 2020, IFPMA, EFPIA and PhRMA put out a Joint Guidance on Virtual International Medical Congresses Impacted by COVID-19, companies should attempt to adhere to this guidance and adapt systems as necessary to meet this criteria until Dec 31st 2020
- IASP will encourage companies under the IFPMA, ADVAMED, Ethical MedTech, EFPIA, PhRMA and any other industry code dependent on their company type adhere to virtual guidelines as defined by the Joint Guidance or any national regional model that is relevant to the company registration and supersedes it.
- Failure to comply with these Rules of Conduct may result in withdrawal of access and potential legal action.
Virtual Symposia Guidelines
Company Sponsored Symposia are meetings planned and supported by eligible companies* as part of the IASP Virtual Series on Pain & Expo. The supporting company is required to provide educational support for the supported symposium they request, for which funds will be used toward the expenses of the platform.
IASP will provide the supporting company with one of a limited number of symposia slots and will help the supporting company publicize its symposium via the virtual series e-newsletter. The supporting company is responsible for the content development, speaker selection, the final presented presentation and all logistical arrangements (latter in conjunction with the virtual series technical team).
*Eligible companies include
|Laboratory equipment and instruments||Clinical research|
|Imaging||Medical software, electronic health records|
|Publishers of medical books, software, and journals||Education|
|Medical billing services||Medical supplies and equipment|
|Alternative delivery systems||Laboratory testing|
|Biotech||Clinical trial management|
|Ultrasound||Biology kits and reagents|
|Pain research centers, pain-focused non-profit associations||Medical technology, apps, wearables and m-health, e-health|
|Medical office management and business|
- Company Supported Symposia are supported and organized by companies in the pain field. They are under the sole responsibility of the company for speaker selection and scientific content.
- Companies wishing to hold a Company Supported Symposium are required to provide support to the Virtual Series as outlined in the terms of the package.
- IASP maintains the right to review the companies wishing to sponsor a Company Supported Symposium and the program of the Company Supported Symposium. Review of these materials is not considered endorsement or approval of the content, which is solely the responsibility of industry, but is undertaken by the IASP Office to review for balanced, non-biased scientific content suitable to the audience to which it will be presented.
- Company Supported Symposia are 90-minutes in length with a combination of prerecorded and live content. The sessions are scheduled at the discretion of IASP staff based on the slots available.
A. Supporting Company Responsibilities
IASP reserves the right to provide to companies any suggestions to the program if deemed inappropriate for the international audience that attends the IASP Virtual Series. Review of the symposium as described above does not constitute approval of the content or consent to any data or statements made by companies. It is to check basic conformity of the planned session.
To reserve a time slot (contingent upon final approval: see item B2 below), a company must:
- Provide a written notification of desire to hold a symposium to the Director of Global Industry Engagement. Slots are allocated based on formal date of request.
- Once the slot is confirmed the requesting company will be sent an LOA outlining the symposium details, the companies’ responsibility for the scientific content and speakers, time date, cost and any other inclusions.
Before IASP will grant final go ahead for any symposium, the company must send IASP the official symposium application form outlining:
- The title of the proposed symposium;
- Alist of the speakers, including nationality, specialty, professional affiliation; and
- Adescription of the symposium content (see symposia application form)
General considerations for a balance program
- Scientific content that has a broad reach in the specific subject area
- Each symposium should consider a minimum of two speakers, who are well published, and or experts in the subject area
- Speakers should preferably reflect the region(s) of the scientific content validity, i.e. if international reach, a representation form a least two continents.
- Content preferable for an international audience (if possible) due to IASP international audience.
- The supporting company has full responsibility for planning and organization of the symposium. This responsibility includes both the program content and all logistical arrangements to ensure speaker availability on the prerecording and live session dates. IASP will provide the virtual platform and ensure communication between the supporting company and platform vendor team as needed.
- If the supporting company wishes to offer continuing medical education credit, the company must obtain such accreditation independently.
- All symposium cancellations must be received in writing. All cancellations are subject to a 100% cancellation fee.
- Companies must following the code of conduct outlined in the Joint Statement IFPMA found here:
B. IASP Responsibilities
- IASP will ensure that no other company supported symposia are scheduled on the same day so that there are no competing symposia.
- IASP will allow company supported symposia to take place in the industry symposium theater of virtual platform.
- IASP will publish the company supported symposium’s title, time, and company name on the IASP Virtual Series on Pain & Expo website provided that the information has been sent to IASP according to requested deadlines based on a company’s specific LOA.
- IASP will ensure that the symposium is advertised according to LOA requirements provided the company sends the requested information by agreed upon deadlines as outline in the company’s specific LOA.
- IASP is not responsible for any chat comments or Q&A questions posed by attendees during the live sessions on the platform.
Press Attendance Policy For Virtual and In-Person Events
IASP welcomes the opportunity to work with the media in the effort to inform various publics – scientific, medical and general – about about breakthroughs and advances being made in the knowledge and treatment of pain.
IASP has developed the following procedures to ensure that credentialed media have access to the scientific material presented at IASP events.
All credentialed media will have access to recently recorded scientific sessions that take place at IASP virtual and physical meetings
- o Access will be provided to on-demand sessions for a designated period of time established by IASP
Credentials must be requested and received in advance of the meeting:
- o Evidence that the reporter/editor currently covers scientific content related to pain for a specific publication
- Previous bylines
- Assignment letter from an editor or publisher
- o Credentials will not be awarded to representatives of media outlets seeking access to IASP for marketing or sales purposes
- o Bloggers will be considered for credentials on a case by case basis. Bloggers must demonstrate readership and previous entries related to the scientific study of pain
- o Evidence that the reporter/editor currently covers scientific content related to pain for a specific publication
- Posters from poster sessions may be available upon request and with the poster author’s permission, depending on the conditions set by the study authors
- All media seeking credentials should email IASP communications partners: David Harrison, firstname.lastname@example.org or Denise Gavilan, denise@email@example.com